Effective Date: November 20, 2025
Company: AVT Group LLC
Company Address: 30 N Gould St, Sheridan, WY 82801, United States
Website: https://avtrecruitments.com/
Email: office@avtrecruitments.com

This Candidate Data Processing & Consent Policy describes how AVT Group LLC (“AVT Recruitments”, “we”, “us”, or “our”) collects, processes, stores, shares, and protects personal data belonging to job candidates who apply for roles or express interest in opportunities through our recruitment services. This Policy applies worldwide and includes provisions required under U.S. standards and the European Union’s General Data Protection Regulation (GDPR).

By submitting your information, CV, application, or communicating with AVT Recruitments, you acknowledge that you have read and understood this Policy and consent to the processing of your personal data as described herein.

1. Scope of This Policy

This Policy applies to all candidate-related information processed through:
Job applications
CV submissions
Talent pools and candidate databases
Email communication
Recruitment platforms
Referral programs
Assessments, interviews, and screening processes
Social media recruitment
Third party applicant tracking systems

This Policy does not apply to personal data collected by client companies through their own internal systems unless explicitly stated.

2. Categories of Candidate Data We Collect

Depending on the recruitment process, we may collect the following categories of personal data:

2.1 Basic Identification Data

Name
Email address
Phone number
Location (city, country)
LinkedIn or portfolio links

2.2 Professional Information

CV/resume
Work history
Education
Certifications
Skills and competencies
Employment preferences
Professional achievements
References (if provided)

2.3 Assessment Data

Interview notes
Test results
Technical assessments
Internal evaluator feedback

2.4 Sensitive Personal Data (Only When Required and Allowed by Law)

Nationality
Visa or work permit information
Diversity or demographic information voluntarily provided
Criminal background checks (only when necessary and legally permitted)
Disability or accommodation information if required for fair hiring

Sensitive data is processed with heightened protection and only on lawful grounds.

2.5 Automatically Collected Technical Information

Device data
IP address
Browser details
Cookie identifiers
Website usage analytics

This data helps us maintain service quality and improve candidate experience.

3. Lawful Basis for Processing (GDPR Regions)

We use the following lawful bases to process candidate data:

Consent
Contractual necessity when candidates engage in a hiring process
Legitimate interest for recruitment operations, talent pooling, communication, and service improvement
Legal obligation for compliance with employment and anti-fraud regulations
Vital interest in rare cases where safety or security issues arise

4. How We Use Candidate Data

We process candidate data for the following purposes:

Evaluating qualifications and matching candidates to job opportunities
Communicating about open roles, interviews, and recruitment stages
Submitting candidate profiles to client companies for review
Maintaining a talent pool for present or future opportunities
Conducting assessments, background checks, or verifications when legally permitted
Improving recruitment processes and service quality
Generating anonymized analytics on talent markets
Ensuring compliance with legal and regulatory obligations

We do not use candidate data for automated decision-making that produces legal or significant effects without human involvement.

5. Sharing Candidate Data

Candidate data may be shared only when necessary and in accordance with this Policy.

5.1 With Client Companies

We share candidate profiles with client employers only when:
The role is relevant
The candidate has expressed interest
The candidate has provided explicit or implicit consent

Clients are contractually obligated to protect candidate data.

5.2 With Service Providers

We may use third party partners such as:
Applicant tracking systems
Cloud hosting platforms
Assessment providers
Email and communication tools
Background-check vendors (if applicable)

These partners operate under confidentiality and data processing agreements.

5.3 With Legal Authorities

We may disclose candidate information if required to:
Comply with applicable laws
Respond to lawful requests
Protect rights, safety, or security

5.4 Internal Access

Only authorized AVT Recruitments personnel with a legitimate business need may access candidate data.

6. International Data Transfers

Because we work with global clients and candidates, your data may be transferred across borders. When transferring data outside the EU, EEA, or similar jurisdictions, we use appropriate safeguards such as:
Standard Contractual Clauses
Secure encrypted transfers
Data Processing Agreements
Compliance with relevant local legislation

7. Talent Pool Retention

Candidates may be added to our talent pool for future opportunities unless they opt out.
Retention periods vary depending on jurisdiction and business needs.

Typical retention guidelines:
Active recruitment data: retained for the duration of the process
Talent pool (non-active candidates): 2 to 5 years
Legally required records: up to 7 years

Candidates may request deletion at any time unless retention is required by law.

8. Candidate Rights (GDPR Regions and Other Applicable Laws)

Candidates may exercise the following rights depending on local laws:

Right to access personal data
Right to correct inaccurate or incomplete information
Right to delete data (“right to be forgotten”)
Right to restrict processing
Right to object to processing
Right to withdraw consent
Right to data portability
Right to lodge a complaint with a data protection authority

Requests can be made by contacting office@avtrecruitments.com.

We may require identity verification to process requests.

9. Candidate Consent

By submitting an application, CV, or profile to AVT Recruitments, candidates consent to:
Processing of their personal data for recruitment purposes
Communication related to job opportunities
Sharing relevant information with potential employers
Retention in the talent pool unless they request removal

Candidates may withdraw consent at any time by emailing us.

Withdrawal does not affect data processed prior to the withdrawal.

10. Data Security and Protection Measures

We use strong technical and organizational measures to protect candidate data, including:
Encrypted data storage
Secure transmission protocols
Access control and authentication
Role-based data access
Regular audits and monitoring
Employee confidentiality obligations
Secure deletion methods

Despite best efforts, no system is fully immune to threats. Candidates should notify us immediately of any suspected breach.

11. Accuracy of Candidate Information

Candidates are responsible for ensuring the accuracy of the information they provide.
Submitting false, misleading, or fraudulent information may result in:
Removal from recruitment processes
Ineligibility for future placement
Reporting to appropriate authorities where required by law

12. Automated Screening Tools

We may use algorithmic tools for preliminary matching or keyword-based filtering, but:
No hiring decision is made solely by automated systems
All final evaluations involve human review

13. Withdrawal from the Recruitment Process

Candidates may withdraw their application or request removal from our systems at any time.
Upon withdrawal, we stop active processing and delete or anonymize data unless legally required to retain it.

14. Changes to This Policy

We may revise this Policy as needed based on legal requirements, business changes, or technological updates.
Updated versions are effective immediately upon posting with a new Effective Date.

15. Contact Information

For questions, requests, or concerns regarding candidate data processing, contact us:

AVT Group LLC
30 N Gould St, Sheridan, WY 82801, United States
Email: office@avtrecruitments.com
Website: https://avtrecruitments.com/