Effective Date: November 20, 2025
Company: AVT Group LLC
Company Address: 30 N Gould St, Sheridan, WY 82801, United States
Website: https://avtrecruitments.com/
Email: office@avtrecruitments.com

This Privacy Policy explains how AVT Group LLC (“AVT Recruitments”, “we”, “us”, or “our”) collects, uses, stores, protects, and shares personal information when individuals interact with our website, services, recruitment processes, HR consulting activities, and communication channels. This Policy applies to all website visitors, job candidates, clients, and partners worldwide. It is designed to comply with applicable United States privacy standards and the European Union’s General Data Protection Regulation (GDPR).

By accessing or using our website or services, you acknowledge that you have read and understood this Privacy Policy.

1. Scope of the Privacy Policy

This Policy applies to:
Personal information collected through our website, application forms, communication channels, HR systems, recruitment tools, and third party services used to deliver recruitment, HR consulting, employer branding, and outsourcing services.

This Policy does not apply to:
Client companies’ internal HR systems not managed by us, or third party platforms whose use is governed by their own privacy policies.

2. Information We Collect

We collect information in several ways depending on who you are and how you interact with us.

2.1 Information Provided Directly by You

This includes personal data submitted through our website, job application forms, email communications, calls, and uploaded documents such as:
Name, email address, phone number, city and country of residence, job preferences, employment history, CV/resume, cover letter, LinkedIn profile, portfolio links, identification details if relevant for onboarding, and any additional information voluntarily provided.

2.2 Information Collected Automatically

When you visit our website, we may automatically collect:
IP address, device information, browser type, log data, usage statistics, pages viewed, referring URLs, and cookie identifiers.

2.3 Candidate Information from Third Parties

We may receive candidate information through:
Recruitment platforms, referral partners, job boards, public professional profiles, and third party HR databases when allowed by applicable law.

2.4 Client Company Information

For clients using HR consulting, recruitment, employer branding, or outsourcing services, we may collect:
Company name, point of contact information, job descriptions, workforce requirements, contract details, service requests, and relevant internal documentation required to provide HR support.

2.5 Sensitive Information

We avoid processing sensitive personal data unless strictly necessary and permitted by law.
This may include:
Visa information, nationality, demographic data, or disability-related details required for lawful employment processes.

If sensitive data is collected, it is always handled under heightened security and lawful basis.

3. Lawful Basis for Processing (GDPR Applicable Regions)

For individuals located in the EU, EEA, UK, or jurisdictions applying GDPR principles, we rely on one or more of the following lawful bases:

Consent
Contractual necessity
Legitimate interest (for recruitment, communication, and service delivery)
Legal obligation
Vital interests in rare cases (such as security or incident response)

4. How We Use Personal Information

We use information for the following purposes:

Recruitment and candidate placement
Evaluating qualifications, matching candidates to roles, presenting profiles to employers, scheduling interviews, and communicating with applicants.

HR consulting and outsourcing
Delivering strategic HR services, analyzing workforce needs, preparing documents, and managing outsourced HR activities.

Employer branding
Developing employer identity materials and marketing content for clients.

Service delivery and account management
Responding to inquiries, preparing proposals, issuing contracts, and maintaining communication.

Website functionality and improvement
Personalizing user experience, analyzing traffic, preventing misuse, and improving site performance.

Legal compliance
Maintaining business records, fulfilling reporting obligations, and responding to lawful regulatory requests.

5. How We Share Personal Information

We may share personal data only when necessary to perform our services or when required by law.

5.1 With Client Companies

Candidate information is shared with client employers only after the candidate has expressed interest or provided consent to proceed.

5.2 With Service Providers

We may use external providers for:
Applicant tracking systems, cloud storage, analytics tools, email automation, payment processors, marketing platforms, background checks, and communication tools.

These providers are bound by confidentiality and data protection obligations.

5.3 With Legal or Regulatory Authorities

We may disclose information if required to comply with legal obligations or protect rights, safety, or property.

5.4 Business Transfers

If AVT Group LLC merges, restructures, or transfers ownership, personal information may be part of the transferred business assets.

6. International Data Transfers

Because we operate globally, your data may be transferred to countries outside your own jurisdiction.

We implement appropriate safeguards such as:
Standard Contractual Clauses (SCCs)
Data Processing Agreements (DPAs)
Secure encrypted transfers
Compliance with local data transfer regulations

7. Data Retention

We retain personal information only as long as necessary for:
Providing recruitment and HR services
Maintaining candidate pipelines
Complying with legal requirements
Resolving disputes
Supporting legitimate business interests

Typical retention periods:
Candidate CVs, profiles, and communication records: 2 to 5 years unless deletion is requested
Client and contract data: up to 7 years for legal and financial documentation
Website logs and analytics: 12 to 36 months depending on the tool used

8. Your Rights Under GDPR (If Applicable)

Individuals in applicable jurisdictions may exercise the following rights:
Access to personal data
Correction of inaccurate information
Deletion of data (“right to be forgotten”)
Restriction of processing
Objection to processing
Data portability
Withdrawal of consent
Filing a complaint with a supervisory authority

To exercise rights, contact us at office@avtrecruitments.com.

9. Cookies and Tracking Technologies

Our website uses cookies and similar technologies to:
Enable core website functionality
Measure performance and analytics
Personalize content
Improve user experience
Support marketing and retargeting campaigns

Details and user controls are described in our Cookie Policy.

10. Data Security Measures

We implement strong technical and organizational measures including:
Encrypted data transmission
Role-based system access
Secure cloud infrastructure
Regular audits and vulnerability assessments
Backup and recovery protocols
Employee confidentiality agreements
Two-factor authentication where applicable

Despite safeguards, no system is completely immune to breaches. Users are encouraged to notify us immediately of any suspected compromise.

11. Children’s Privacy

Our services are not directed to individuals under the age of 18. We do not knowingly collect data from minors.

12. Third Party Links

Our website may contain links to external websites or platforms not controlled by us. We are not responsible for their privacy practices.

13. Automated Decision-Making

We do not engage in automated decision-making that produces legal or similarly significant effects.
Recruitment recommendations may be algorithm-assisted but are always reviewed by human consultants.

14. Changes to This Privacy Policy

We may update this Policy to reflect legal, operational, or technological changes. Updates take effect upon posting the revised version with the updated Effective Date.

15. Contact Information

For questions or requests regarding this Privacy Policy:
AVT Group LLC
30 N Gould St, Sheridan, WY 82801, United States
Email: office@avtrecruitments.com
Website: https://avtrecruitments.com/